POSITION POSTING # 2174

  • SERVICE AREA: Administration
  • LOCATION: Kerry’s Place Head Office Region – Aurora
  • POSITION STATUS: Permanent Full-time
  • HOURS OF WORK: 37.5 hours per week
  • HOURLY PAY RATE:  $23.46 – $29.31 per hour

CLOSING DATE: 4:30pm, Sept 9, 2022

Are you looking for a meaningful career full of lifelong learning and everyday adventures? 

At Kerry’s Place, we help enhance the quality of life for more than 8000 people with Autism Spectrum Disorder (ASD) each year! Our dedicated team of professionals have become experts in the field through our continuous training and development programs. Get ready for a fun and vibrant career because every day is an adventure at Kerry’s Place!

Why Join our Team? 

We offer an amazing compensation package with a strong focus on health and wellness. We`re proud to offer our employees:

  • 4 Weeks of Paid Vacation per year to start
  • Additional 2 Paid Flex Days annually
  • Employer Paid Group Benefits Program
  • Employer Matched Pension Program (3% employer match)
  • Registered Retirement Savings Plan (optional)
  • Employee and Family Assistance Program
  • Employer-Paid Training Programs
  • Corporate Membership discount for Goodlife Fitness
  • Career Development & Internal Growth Opportunities Available

About the Role:

Reporting to the Procurement Officer, the Facilities and Asset    Coordinator will be responsible for the managing, organizing and updating of Kerry’s Place capital assets.

RESPONSIBILITIES:

General

  • Through actions, supports the Mission, Vision, Values and Strategic Plan of Kerry’s Place.
  • Reviews and adheres to all Policies and Procedures, including: Finance & Administration; Services & Supports; Human Resources; Health & Safety, and all other.
  • Adheres to employee responsibilities for Health & Safety as defined by the Occupational Health and Safety Act (OHSA) and applicable regulations.
  • Other duties as assigned.

Facilities & Assets Coordination 

  • Maintain database  of owned and leased properties
  • Ensure property files are properly kept up to date in accordance with company policy
  • Onboard & Off-board offices & sites as required
  • Monitor lease and mortgage agreements to ensure compliance and contractual obligations are met
  • Maintain and manage list of upcoming lease and mortgage expiration dates to ensure proper renewal process followed
  • Review all new leases to ensure they follow Kerry’s Place guidelines
  • Maintain list of repairs and maintenance on leased and owned properties for analysis and projections
  • Assist Directors with completion of Ministry Infrastructure Surveys
  • Assist with the development of competitive tenders (Request for Proposal, Request for Quote etc.)for large capital projects
  • Maintain a list of capital requests and keep accurate records on funded projects
  • Develop and maintain database of leased and owned vehicles
  • Ensure procurement guidelines are met & policies are followed during procurement process for all capital purchases.
  • Liaise with 3rd party Fleet Management company as needed & ensure Fleet contract is adhered to
  • Review & analyze data within vendor portal to provide information and recommendations regarding Kerry’s Place fleet as needed
  • Liaise with the Supported Living Manager for the purchase of any new vehicle to provide purchase order, cheque requisition and all required paper work including insurance
  • Review and recommend cost-saving initiatives for facilities management
  • Interact with Managers regarding facilities management and operational issues as it relates to the effective operation of the facility and cost saving measures.

Procurement Support 

  • Issues purchase orders as requested in line with company policies
  • Supports functions within purchase software as needed

Financial Support

  • Work closely with the Finance Managers to recommend budget for repairs and maintenance
  • Review actual repairs and maintenance spending against budgets and make recommendations
  • Responsible for insurance on all properties and vehicles including obtaining, updating and reconciling insurance premium, submitting claims and liaison with Kerry’s Place insurance provider 

POSITION REQUIREMENTS:

Education:

  • A post-secondary diploma or certificate in related field.

Knowledge and Experience:

  • A minimum 2 years of experience in Asset Management/ Finance/ Procurement
  • Experience working in a community based setting, not for profit organization is an asset
  • Excellent oral and written communication
  • Excellent interpersonal and teamwork skills
  • Excellent excel skills
  • Strong computer skills including Microsoft Office Suite
  • Excellent organizational and problems solving skills
  • Demonstrated ability to multitask and manage a diverse range of projects
  • Strong work ethic

 Competencies:

  • Generate excitement, enthusiasm and commitment in people by translating the vision, mission and values into terms that are relevant to the work being performed, through:
    • Collaboration
    • Interpersonal Respect
    • Advocating for others.
    • Creative problem solving and decision making.
    • Initiative
    • Resilience
    • Relationship/network building
    • Resource management
    • Flexibility

Working Conditions/Physical Requirements:

  • Valid driver’s license and a reliable vehicle.

Kerry’s Place is an equal opportunity employer and is committed to diversity and inclusivity in employment and welcomes applications from all qualified persons. Kerry’s Place is also committed to providing accommodations for persons with disabilities. If you require an accommodation, we will work with you to meet your needs.

To apply:

  • Internal applicants – Please apply through ADP. Log in and go to Myself > Talent > Career Centre
  • External applicants – Click here to apply

This position is open to Internal and External applicants. Only those selected for an interview will be contacted.

We thank all applicants for your interest in Kerry’s Place Autism Services.

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